Compliance runs through one role
Reminders, course links and record checks for 200 people sit with one job. Most of that job is follow-up.
“It's just all reminders and sending links and stuff. I can't see how you can't automate that.”Cam
Strategic partnership proposal · For Cam Buzzacott, Zancott · 9 November 2026
Hand the admin to AI. Keep the know‑how at Zancott.
A 12-month partnership. A dedicated BusinessAI engineer builds the automations, starting with BHP training compliance and quoting, while three or four of Zancott's long-term people learn to run and change them.
“It's all well and good to outsource it, but I still want our guys learning and improving.”
- $100k/yr
- The BHP training compliance role, salary and super. Mostly reminders and record checks.
- 200+ hrs/wk
- Time spent on quoting, by Cam's estimate.
- 10 hrs/mo
- Dedicated engineering, plus three strategy and coaching sessions a month.
- Month 12
- The team owns the systems and changes them without BusinessAI.
The short version
Twelve months, three stages.
- Months 1–301
Quick wins
Automate compliance and land a first quoting win around month 2. Connect to the BHP portal by API, or build a bridge if there isn't one.
- Months 3–902
Bigger priorities
Map bottlenecks with site teams and department heads, build what saves the most hours, and measure the return every quarter.
- Months 9–1203
Your team owns it
Hand everything over. Champions make changes themselves, and Zancott decides what happens next.
Your challenges
What we heard on 5 November.
Quoting eats a team's week
Cam puts quoting at more than 200 hours a week. Most of it is reading scopes and pricing them against the same rate card.
The people with the problems are on site
The best ideas for what to automate sit with crews and supervisors on BHP sites. They don't have spare days for workshops, so we go to them.
“They're just busy doing their job.”Cam
Know-how leaves when people do
A process only one person understands is fragile, whether that person is on staff or at an agency. The fix is documentation and more than one person who can change it.
“I don't want to invest in someone to a point where they're the only ones with the knowledge.”Cam
Training records sit in BHP's systems
Completions live in BHP's training portal, not Zancott's. We connect by API if BHP offers one, and build a bridge if it doesn't.
“Whether you can get access from the BHP portal, that's probably the only challenge.”Cam
Your own hours are spoken for (projects, tenders, travel)
There isn't much room left for a side project. This needs a few hours a month from you, not a few days a week.
“So there's a bit happening.”Cam
How the system responds
One fix per problem. Each one is in the demo.
Compliance runs through one role
See complianceTraining compliance agent
Chases, checks rosters and sets up new starters for all 200 people. A person handles the exceptions.
Quoting eats a team's week
See quotesAI quoting assistant
Drafts from the rate card and past jobs. Drafts under 80% confidence can't go out without sign-off.
The people with the problems are on site
See the partnershipMapping sessions with site teams
We go to the crews and department heads, find the bottlenecks and rank them by hours saved.
Know-how leaves when people do
See workflowsDocumented, team-owned workflows
Every workflow is written up, and Zancott's champions change the settings themselves.
Training records sit in BHP's systems
See the architectureConnect by API, or build a bridge
If BHP offers an API, we use it. If not, we build a bridge that reads the portal on a schedule.
Your own hours are spoken for
See the command centreA light, fixed rhythm
Two strategy calls and a coaching session a month, plus a quarterly review.
Short on time?
Meet your compliance agent
It does the chasing, for all 200 people, every day.
It won't get bored of refresher reminders. That's the point.
- Answers questionsWho's due, who's cleared, which link to use.
- Chases in orderA reminder with the course link, then a second nudge, then the supervisor. Zancott sets the timing.
- Checks the rosterAgainst the area rules, before the swing starts.
- Sets up new startersTraining list built from role and area, induction booked first.
- Hands off the awkward onesDisputed records, exemptions and portal mismatches go to a named person. Anything under 80% confidence waits for approval.Needs a human
Zancott AISample data only
Try a prompt below. Answers come from the demo's sample crew of 200, not a live agent, and anything it does shows up in the demo.
Every name and record here is invented. Nothing is connected to BHP's systems or Zancott's data.
System architecture
What connects to what.
Sources
- BHP training portal (API or bridge)
- Rosters and HR records
- Rate cards and past quotes
- Scopes and tender documents
- Email and SMS
BusinessAI operating layer
- Compliance agent · Live in months 1–3
- Quoting assistant · First win around month 2
- Next agents · Chosen from mapping sessions, months 3–9
Confidence check
80% or more goes straight out.
Under 80% waits for a person.
Audit log and workflow documentation
Outputs
- Crew
- Supervisors
- Estimators
- Cam and the CFO
- Zancott's champions
Day to day
Who does what, step by step.
- 1New starter addedA person decides
- 2Training list builtAI handles it
- 3Completions tracked daily from the portalAI handles it
- 430 days out: first reminderAI handles it
- 514 days out: second nudgeAI handles it
- 67 days out: supervisor alerted and roster checkedA person decides
- 7Refresher done, next due date setAI handles it
Roadmap
Twelve months, drawn to scale.
Quick wins
Bigger priorities
Your team owns it
Quote win
123456789101112
Quarterly reviews at months 3, 6, 9 and 12
Results usually show around month 3. We aim for a quoting win by about month 2.
Quick wins
- Onboarding with the engineer, consultant and head of experience
- Business scorecard, systems review and a six-month goal
- BHP portal connection
- Compliance agent live
- First quoting win
- Champions named, and Builder Community access for the team
Bigger priorities
- Mapping sessions with site teams and department heads
- Next builds across operations, admin, finance, sales and marketing, ranked by hours saved
- Quarterly ROI reviews, with engineering hours planned for the next quarter
- Champions start building small workflows themselves
Your team owns it
- Every workflow handed over with documentation
- Champions make changes without BusinessAI
- Final review
- Zancott decides what comes next
Who does the work
Builders first. Client names withheld.
Own products
Started by building our own AI products.
Banking-grade
Engineers who have built for major Australian banks.
Remote teams
A productivity platform for a fully remote, worldwide workforce, in build now.
Weeks to days
Campaign production cut from 4–6 weeks to days, saving $15–35k per campaign.
80%
Of outbound sales calls automated, saving $25k a month.
25+ industries
Backed by Sansoni Management, invested across 25+ industries.
Investment
Two levels. One way of working.
Level 2 — Execution
Most bookedAI Execution Program
Your AI Consultant
$4,995/moex-GST
Or $49,995 for 12 months paid yearly, saving $9,945.
12-month minimum
Your AI Consultant moves you from strategy into applied execution with hands-on implementation support.
What's included
Roughly half the capacity of the Transformation Program, with the same way of working. Exact hours, sessions and inclusions confirmed on our next call.
Total value
$88k+/year
Final recommendation confirmed after scope and team requirements are reviewed.
Level 3 — Transformation
AI Transformation Program
Your AI Strategist
$9,995/moex-GST
Or $99,995 for 12 months paid yearly, saving $19,945.
12-month minimum
Your AI Strategist embeds AI across leadership, team workflows and operations at a senior support level.
What's included · 8 items
- 10 hours a month with a dedicated AI engineer
- 2 × 60-minute strategy calls a month
- 1 × 60-minute implementation coaching session a month
- Onboarding with the engineer, consultant and head of experience
- Builder Community for the whole team, with a topic webinar and a Q&A every week
- Written instructions for every workflow built
- A quarterly ROI review, with the next quarter's engineering hours planned
- Any number of Zancott people on calls
Total value
$175k+/year
Final recommendation confirmed after scope and team requirements are reviewed.
Annual cost, drawn to scale
- In-house AI specialist (est.)$300,000
- AI Transformation Program, paid yearly$99,995
- AI Execution Program, paid yearly$49,995
Run your own numbers
48 working weeks a year. Savings start in month 4.
$/ year
hrs
$/ hr
You mentioned $60–70
70%
25%
- Run-rate savings
- $226,000/yr
- Year-one savings
- $169,500
- Year-one investment
- $119,940
- Year-one net
- $49,560
- Return
- 1.4×
- Payback
- Month 7
Cumulative savings Cumulative costTop of chart: $169,500
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After month 12
Your call either way.
Option one
Keep building
Most clients carry on past the first year. Scope resets at the month-12 review.
See the next stepsOption two
Run it yourselves
Zancott owns everything that was built, and can keep using the Builder Community.
See the handover planNext steps
Four steps from here.
- 1Review with the CFO and site team
- 2Follow-up callWednesday 11 or Thursday 12 November, morning, to be confirmed.
- 3Choose a program and payPay yearly or monthly using the links.
- 4Onboarding call
Pay for your program
Each link opens the payment page in a new tab. Prices are ex-GST, with a 12-month minimum.
Level 2 — Execution
AI Execution Program
Level 3 — Transformation